Cocktail and Canapé Party Catering proposal template

This Cocktail and Canapé Party Catering proposal has 3 packages, A$3,000 to A$5,500, 10% due when your client approves and the balance on delivery. Below is the template exactly as it arrives: the scope, the packages with their inclusions and timelines, and the starting terms your client accepts. Every figure is a starting point you edit before you send it.

Use this template freeA$3,000 to A$5,500, 10% on approval

Who it is for: Caterers
Ideal client: A host feeding a confirmed number of guests
Category: Catering
Packages: 3

The scope

What the client reads

This is the wording the template arrives with. Yours replaces it.

Canapés for an engagement party, a milestone birthday or any party where guests stand and mingle, for 20 to 120 guests. Each package is priced per guest; the price shown is for 50 guests, and the total follows your final numbers. Light is food only, delivered on platters for you to put out; Full and Feast are timed packages with roving staff included in the price. Every package states the pieces per guest and the service hours. Children 5 to 11 are 75 percent of the adult price, and 4 and under are free.

3 to choose from

The packages

The client picks one, and the one they pick is the one they approve and pay on.

Light

50 guests at $60 each, six pieces, delivered

A$3,000

Delivered an hour before guests arrive

Six canapé pieces per guest
Each extra guest $60
Delivered on platters, food only
Minimum 20 guests

Most picked

Full

50 guests at $90 each, staff included, two hours

A$4,500

Two hours of service at your party

Six canapés and one substantial piece per guest
Each extra guest $90
Two roving staff for two hours, included in the price
Minimum 20 guests

Feast

50 guests at $110 each, staff included, three hours

A$5,500

Three hours of service at your party

Eight canapés and two substantial pieces per guest
Each extra guest $110
Two roving staff for three hours, included in the price
Minimum 20 guests

The page your client opens

The whole thing, live

Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.

vytdeal.com/d/sample

Deposit, then balance

How it gets paid

10% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.

Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.

Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.

What approving the page records

The starting terms

These sit above the approve button. The client reads them, and approving records that they accepted them.

The booking. Deposit holds your date; balance due on the final numbers date.
Final numbers. Numbers and the menu are fixed 10 days before; then guests may rise at your package rate, not fall.
Dietary. Tell me dietary needs in writing by the final numbers date, any surcharge quoted first. I take due care; allergen traces may occur in a shared kitchen; allergens and registration on request.
Staff. Full and Feast include their staff. Extra staff are $70 each an hour, only if you ask.
The site. By the final numbers date, confirm in writing the bench space, power, water, parking and access I list. If any is missing on the day for a reason you control, I serve what I safely can and the price stands less costs saved; replacement hire is at cost. A site I cannot work on counts as cancellation.
Hire and extras. Hire is at cost, shown first. Overtime, breakages at replacement cost and guests above final numbers are invoiced after the event, due in 7 days.
Leftovers. Only food out under 2 hours, where I agree, at your risk.
Drinks. Own drinks are $5.50 a guest where I hold a licence; I serve responsibly.
Travel. Over 20 km away, $2 per km each way.
GST and loadings. Prices include GST where it applies. Public holidays add 20 percent to food and 75 percent to staff, Sundays 25 percent to staff, never stacked; if none is shown, none applies. Card payment adds no fee.
Date moves. One move within 12 months of the booked date keeps all paid if I am free, less food bought at cost; else the scale runs from your request.
If I cannot deliver. If for any reason I cannot deliver: an equal caterer you approve, or a full refund.
Cancellation. In writing; I keep only the real loss. With 30 days notice or more, all is refunded. With 10 to 29 days, I keep the price less what refilling the date earns and costs saved, up to the deposit. Under 10 days I keep the price less refill and costs saved, never more than the payments due.

Approving this page records that you accepted this scope, this price and these terms.

Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.