Birthday and Milestone Party Flowers proposal template

This Birthday and Milestone Party Flowers proposal has 3 packages, A$250 to A$1,300, 30% due when your client approves and the balance on delivery. Below is the template exactly as it arrives: the scope, the packages with their inclusions and timelines, and the starting terms your client accepts. Every figure is a starting point you edit before you send it.

Use this template freeA$250 to A$1,300, 30% on approval

Who it is for: Event and wedding florists
Ideal client: A couple or host ordering flowers for one date
Category: Florists
Packages: 3

The scope

What the client reads

This is the wording the template arrives with. Yours replaces it.

Flowers for a birthday, an anniversary or a milestone party, at home, in a restaurant or at a hired venue. Each package lists every piece and its price, from jars for the tables to a flower cloud or arch for photos. Smaller orders are collected from my studio; the Statement package is delivered, set up and packed down. We choose colours to suit the party and the season.

3 to choose from

The packages

The client picks one, and the one they pick is the one they approve and pay on.

Table

Three jar arrangements and cake flowers

A$250

Collected the day before or the morning of the party

Three jar arrangements, $70 each
Flowers for the cake, $40
Jars are yours to keep
Collected from my studio

Most picked

Room

Five arrangements, bud vases, an entry piece

A$650

Collected the day before or the morning of the party

Five table arrangements, $80 each
Six bud vases for the bar or cake table, $25 each
Entry arrangement, $100
Vases are yours to keep
Collected from my studio

Statement

A flower cloud or arch, delivered and set up

A$1,300

Set up before the party, packed down after

Flower cloud or arch on a hired frame, $900
Three table arrangements, $80 each
Delivery, setup and pack down, $160

The page your client opens

The whole thing, live

Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.

vytdeal.com/d/sample

Deposit, then balance

How it gets paid

30% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.

Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.

Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.

What approving the page records

The starting terms

These sit above the approve button. The client reads them, and approving records that they accepted them.

These terms cover this order.

The booking. The deposit holds your date; the balance is due 14 days before.
Delivery and pack down. Orders under $1,000 are collected; keep them cool, shaded and in water. Delivery and setup start at $1,000. Venues beyond 45 minutes add $300. Pack down after 11pm adds $250, a next morning collection $150.
Changes. Welcome until 7 days before, then fixed, as flowers are ordered.
Hired pieces. Where a package includes hired frames, plinths or vases, I collect them at pack down. A $200 bond, held on your card with the final payment, is released within 14 days of collection, less loss or damage itemised at replacement cost and shown to you first.
Season, colour and heat. Photos are a guide; flowers vary. A flower swapped for season or quality keeps your colours and look, of equal or greater value; if the change shows, I tell you first and you choose from my options. Wilting after delivery from heat, weather, sun or venue conditions is outside my control; faulty work I put right.
Venue. Get venue permission for hanging pieces and candles and confirm access times; refused or unsafe access leaves the flowers there.
GST and loadings. Prices include GST where it applies. Peak rates show above with their days, never stacked; if none is shown, none applies. Card payment adds no fee.
Date moves. One move within 12 months of the booked date keeps all paid if I am free, less flowers bought at cost; else the scale runs from your request.
If I cannot deliver. If for any reason I cannot deliver, all paid is refunded, unless you accept a florist of equal standing I offer.
Cancellation. In writing; I keep only the real loss. With 30 days notice or more, all is refunded less design time at $90 an hour, hours shown, up to the deposit. With 7 to 29 days, I keep that design time plus anything already bought or made for your order, shown, up to the deposit; the rest comes back. Under 7 days I keep the price less what refilling the date earns and costs saved, such as flowers not yet bought, labour, delivery and hire, never more than the payments due.

Approving this page records that you accepted this scope, this price and these terms.

Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.