Cocktail Function Venue Package proposal template

This Cocktail Function Venue Package proposal has 3 packages, A$1,800 to A$5,200, 25% due when your client approves and the balance on delivery. Below is the template exactly as it arrives: the scope, the packages with their inclusions and timelines, and the starting terms your client accepts. Every figure is a starting point you edit before you send it.

Use this template freeA$1,800 to A$5,200, 25% on approval

Who it is for: Event and function venues
Ideal client: A host booking a space for a date
Category: Venues
Packages: 3

The scope

What the client reads

This is the wording the template arrives with. Yours replaces it.

A cocktail function in our venue for a birthday, an engagement, a farewell or work drinks, with guests standing and mingling. Each package is priced per guest and includes the space, canapés served by our staff and the drinks shown, for the hours shown. The price shown is for 40 guests, the total follows your final numbers, and the minimum is 20 guests.

3 to choose from

The packages

The client picks one, and the one they pick is the one they approve and pay on.

Light

40 guests at $45 each, two hours

A$1,800

Final numbers 7 days before

Six canapés per guest
Drinks on consumption, a bar tab or a cash bar
Two hours
Each extra guest $45
Up to 80 standing
Minimum 20 guests

Most picked

Classic

40 guests at $85 each, three hours

A$3,400

Final numbers 7 days before

Eight canapés and one substantial piece per guest
Three hours house beverages
Three hours
Each extra guest $85
Up to 80 standing
Minimum 20 guests

Premium

40 guests at $130 each, four hours

A$5,200

Final numbers 7 days before

Ten canapés and two substantial pieces per guest
Four hours deluxe beverages
Four hours
Each extra guest $130
Up to 80 standing
Minimum 20 guests

The page your client opens

The whole thing, live

Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.

vytdeal.com/d/sample

Deposit, then balance

How it gets paid

25% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.

Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.

Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.

What approving the page records

The starting terms

These sit above the approve button. The client reads them, and approving records that they accepted them.

The booking. The deposit holds your date; the balance is due 14 days before, drinks on consumption settled on the night.
Final numbers. Fixed 7 days before; then guests may rise at the per guest price, within capacity and the fire limit, never fall.
Hours. Setup and bump in from an hour before guests; bump out by close, 12:30am at the latest. Extra time you ask for is $10 per guest per hour; drinks continue on the package you chose.
Drinks. We serve responsibly, may refuse anyone intoxicated or disorderly, and never serve anyone under 18; ID may be checked. No outside food or drink unless approved.
Security. An 18th needs professional security, booked by us at your cost, quoted first.
Care of the venue. We carry public liability cover; you answer for guests and suppliers. Damage at repair or replacement cost and extra cleaning at $60 per hour come off a $500 card hold taken with the final payment, released within 7 days, less anything itemised at cost and shown to you first.
House rules. Blu Tack only; no tape, nails, staples or naked flames; confetti, glitter or petals add $200 cleaning. Bands and DJs need approval; music stops at your finish time.
Parking and access. Parking: street parking nearby. Step free access: yes, with a lift to the room.
Pricing. Prices include GST where it applies. Public holidays add 10 percent to the bill, replacing a Sunday rate shown with its days, never stacked; if none is shown, none applies. Card payment adds no fee.
Date moves. One move within 12 months of the booked date keeps all paid if we are free, less costs bought at cost, a dearer night at its rate; else the scale runs from your request.
If we cannot host. If for any reason we cannot host: a comparable space you approve, or a full refund.
Cancellation. In writing; we keep only the real loss. With 21 days notice or more, all is refunded. With 7 to 20 days, we keep the price less what refilling the date earns and costs saved, up to the deposit. Under 7 days we keep the price less refill and costs saved, never more than the payments due.

Approving this page records that you accepted this scope, this price and these terms.

Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.