On the Day Stationery and Signage proposal template

This On the Day Stationery and Signage proposal has 3 packages, A$600 to A$1,800, 50% due when your client approves and the balance on delivery. Below is the template exactly as it arrives: the scope, the packages with their inclusions and timelines, and the starting terms your client accepts. Every figure is a starting point you edit before you send it.

Use this template freeA$600 to A$1,800, 50% on approval

Who it is for: Stationery designers and invitation studios
Ideal client: A couple or host ordering printed invitations
Category: Stationery & Invitations
Packages: 3

The scope

What the client reads

This is the wording the template arrives with. Yours replaces it.

Everything guests read on the day itself, from menus and place cards to a welcome sign, designed to match your invitations. Each package is priced for 100 guests and lists its pieces: Basic has no table numbers or seating chart, which Styled and Statement add, and each extra 10 guests is added at the rate shown. Signs are sized for your guest count, and each package names the board they are printed on, so you know what can stand outdoors and what must stay inside.

3 to choose from

The packages

The client picks one, and the one they pick is the one they approve and pay on.

Basic

Menus, place cards, A1 foamboard welcome sign

A$600

Printed within 5 working days of sign off, delivered 3 days before

100 menus
100 place cards
A1 welcome sign on foamboard
One proof round
Each extra 10 guests, $34

Most picked

Styled

Adds an A1 seating chart and table numbers

A$900

Printed within 5 working days of sign off, delivered 3 days before

100 menus
100 place cards
12 table numbers
A1 welcome sign on foamboard
A1 seating chart on foamboard
Two proof rounds
Each extra 10 guests, $40

Statement

Acrylic signage and the full set

A$1,800

Printed within 10 working days of sign off, delivered 3 days before

100 menus and 100 place cards
12 table numbers
A1 welcome sign on acrylic
Seating chart on acrylic
Bar menu sign
Two proof rounds
Each extra 10 guests, $60

The page your client opens

The whole thing, live

Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.

vytdeal.com/d/sample

Deposit, then balance

How it gets paid

50% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.

Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.

Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.

What approving the page records

The starting terms

These sit above the approve button. The client reads them, and approving records that they accepted them.

Booking. The deposit fixes the print date. The balance is due on your sign off of the final proof; paper is bought only after that payment.
Name list and final numbers. Names, tables and menu come as a spreadsheet 21 days before the event, the print date; final numbers then may rise at the extra 10 rate above, not fall. Later changes: $3 a reprinted card or menu, a sign at cost.
Proofs. Package rounds included, then $25 each. Written sign off on the final proof is final: before print, a change is $40, or a $25 round after 24 hours; after print, your error is reprinted at cost, mine free.
Colour and boards. Screen colour differs from print; a printed proof is quoted if asked. Acrylic and foamboard stay indoors; corflute can go outside. Unavailable stock becomes equal or better, told first.
Lead times. They run from sign off; a rush adds 25 percent.
Delivery. Pieces reach you or your venue 3 days before; setting out is yours unless shown.
Copyright. Mine; your stationery is for personal use, this event only. My portfolio may show it without guest details unless you opt out.
GST and loadings. Prices include GST where it applies. Holiday rates show above with their days, never stacked; if none is shown, none applies. Card payment adds no fee.
Date moves. One move within 12 months of the booked date keeps all paid if I am free, less costs bought at cost; else the scale runs from your request; a new date on printed pieces is a reprint at cost.
Cannot deliver. If for any reason I cannot deliver, I offer an equal stationer you approve, or refund all paid.
Cancellation. In writing; I keep only the real loss. With 14 days notice or more before the print date, all is refunded less design time at $75 an hour, hours shown, up to the deposit. With 3 to 13 days, I keep the price less what refilling the date earns and costs saved, up to the deposit. Under 3 days, or once paper or boards are bought after the sign off payment, the price less refill and costs saved, such as signs not yet made, never more than the payments due.

Approving this page records that you accepted this scope, this price and these terms.

Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.