Wedding and Function Band proposal template

This Wedding and Function Band proposal has 3 packages, A$3,300 to A$7,500, 30% due when your client approves and the balance on delivery. Below is the template exactly as it arrives: the scope, the packages with their inclusions and timelines, and the starting terms your client accepts. Every figure is a starting point you edit before you send it.

Use this template freeA$3,300 to A$7,500, 30% on approval

Who it is for: DJs, bands and musicians
Ideal client: A host booking music for a wedding or party
Category: DJs & Live Music
Packages: 3

The scope

What the client reads

This is the wording the template arrives with. Yours replaces it.

A live band for your wedding reception or function, playing four 45 minute sets across five hours, spaced around your entrance, speeches and cake. Each package sets the size of the band, and the largest adds an acoustic set for your ceremony. Our sound system and stage lighting are included, and your playlist fills the breaks between sets.

3 to choose from

The packages

The client picks one, and the one they pick is the one they approve and pay on.

Four Piece

Four musicians, five hours

A$3,300

On the night, setup an hour before

Four musicians
Four 45 minute sets across five hours
Sound system and stage lighting
Your playlist through the breaks
Each added musician $500

Most picked

Five Piece

Five musicians, five hours

A$4,500

On the night, setup an hour before

Five musicians
Four 45 minute sets across five hours
Sound system and stage lighting
Your playlist through the breaks
Each added musician $500

Six Piece and Ceremony

Six musicians, plus an acoustic ceremony

A$7,500

On the day, setup an hour before each

Six musicians
Acoustic duo for your ceremony
Four 45 minute sets across five hours
Sound system and stage lighting
Your playlist through the breaks
Each added musician $500

The page your client opens

The whole thing, live

Not a screenshot. This is the real client page running on an invented deal. Pick a package and press approve to see what your client would see; nothing is sent or charged.

vytdeal.com/d/sample

Deposit, then balance

How it gets paid

30% is due when the client approves, and the balance when you mark the work delivered. Both payments happen on the same link the proposal is on.

Card or bank transfer, and you choose which per deal. If you want a package to bill every month instead of once, you set that on the package itself when you build the deal, and the client can cancel it from their own link.

Prices are a starting point in Australian dollars. Change the figures, the inclusions and the number of packages to suit what you sell.

What approving the page records

The starting terms

These sit above the approve button. The client reads them, and approving records that they accepted them.

Deposit holds the date; balance due 28 days before.

Hours. Setup, about an hour before, and pack down never count in the playing hours. Overtime is $100 per musician per hour, in 30 minute blocks, agreed before it starts.
Power. We need two or three dedicated 10 amp circuits near the stage.
Venue. Before booking, send the venue's sound level, finish time, power and load in access. Music cut by its limiter or curfew is no fault, provided we keep to the level and finish time you pass on. Licences are the venue's or organiser's; a private home needs none.
Outdoors. Outdoor sets need a covered, dry, level, powered space. If there is none, or rain reaches the gear, the set moves inside; if it cannot, the rest of the booking runs and only the hours not played are refunded.
Meals and parking. Each musician needs a meal and water, at your cost. Load in parking is yours, or repaid at cost.
Equipment. Guests damaging our gear pay replacement cost, or repair if less.
Requests. Requests and a do not play list are due 14 days before; we take requests and pick each next song.
Travel. Within 45 minutes of our base is included; further is quoted first.
GST and loadings. Prices include GST where it applies. Holiday loadings show above with rate and days, never stacked; if none is shown, none applies. Card payment adds no fee.
Date moves. One move within 12 months of the booked date keeps all paid if we are free, less costs bought at cost; else the scale runs from your request.
If we cannot attend. An absent musician is replaced by an equal one. If for any reason the band cannot attend, we offer a band of equal standing for you to approve; if you decline or none is arranged, all paid is refunded.
Cancellation. In writing; we keep only the real loss. With 90 days notice or more, all is refunded less planning time at $100 per hour, shown, up to the deposit. With 30 to 89 days, we keep the price less what refilling the date earns and costs saved, up to the deposit. Under 30 days, we keep the price less refill earnings and costs saved, such as unbooked musicians, never more than the payments due.

Approving this page records that you accepted this scope, this price and these terms.

Starting terms, not legal advice. Read them, change what does not match how you work, and have a lawyer look at them if the work is large enough to warrant it. Your own default terms in Settings replace these automatically.